THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
THE HAROLD E. GETTY COUNCIL CHAMBERS
Monday, December 15, 2014
5:30 PM

CITY OF WATERLOO
GOALS
  1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population.
  2. Continue to support implementation of the Downtown Master Plan.
  3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens.
  4. Develop a customer-centered service delivery approach.
  5. Seek additional opportunities to share services and resources with other government entities.
  6. Collaborate with statewide elected officials to reduce the burden on local property taxes.
  7. Address the changing public workforce needs in Waterloo.
  8. Enhance and protect a diverse, family-oriented community where neighborhoods are safe and well maintained.
  9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
  1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone.
  2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes.
  3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules".
  4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department.
  5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
  6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
  7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority.










Roll Call.
Moment of Silence.
Pledge of Allegiance
Craig Clark, Building Official/Maintenance Administrator
Agenda, as proposed or amended.
Minutes of December 8, 2014, Regular Session, as proposed.
Swearing in of Fire Fighters Mike Zimmerly, Kyle Fuller, Kyle Bovy, Levi Hubka and Randy Hansen.
1.Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.)
A.Resolution to approve the following:
1.Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk.
2.

Resolution approving the request of Gregory S. Nelsen for tax exemptions on the construction of a new single family home valued at $193,546 for property located at 4153 Mockingbird Lane and located in the City Limits Urban Revitalization Area (CLURA).

Submitted By: Noel Anderson, Community Planning & Development Director
3.

Resolution approving the request of Beverly A. Burton for tax exemptions on the construction of a new attached garage valued at $20,000 for the property located at 324 Bates Street and located within the Consolidated Urban Revitalization Area (CURA).

Submitted By: Noel Anderson, Community Planning & Development Director
4.

Resolution approving the request of Tim Johnson for tax exemptions on the construction of new storage buildings valued at $210,000 for property located at 712 Ansborough Avenue and located in the Consolidated Urban Revitalization Area (CURA).

Submitted By: Noel Anderson, Community PLanning & Development Director
B.Motion to approve the following:
1.TRAVEL REQUESTS
a.Jimmy James Canales & Mat Kubo - Performance Artists
Class/Meeting: Vertigo Performance Art Series
Destination: Waterloo Center for the Arts
Dates: 11/14/14 - 11/17/14Amount not to exceed: $300.00
2.LIQUOR LICENSES
a.Casey's General Store #2427, 3035 Logan Ave.
Class: C Beer, B Native Wine
Renewal ApplicationIncludes Sunday
Expiration Date: 12/31/2015
b.The Supervisors Club, 3265 DeWitt Rd.
Class: C Liquor, Outdoor Service
Renewal ApplicationIncludes Sunday
Expiration Date: 11/09/2015
c.La Michucana Restaurant, 1221 Franklin St.
Class: B Beer
Renewal ApplicationIncludes Sunday
Expiration Date: 11/11/2015
d.Casey's General Store #2866, 51 E. Tower Park Dr.
Class: C Beer, B Native Wine
Renewal ApplicationIncludes Sunday
Expiration Date: 12/27/2015
3.APPOINTMENTS
a.Randy Miller
Board/Commission: Memorial Hall Commission
Expiration Date: 12/31/2017
Re-Appointment
b.Mike Mrzlak
Board/Commission: Memorial Hall Commission
Expiration Date: 12/31/2017
Re-Appointment
c.Craig White
Board/Commission: Memorial Hall Commission
Expiration Date: 12/31/2017
Re-Appointment
d.Melvin Wittner
Board/Commission: Memorial Hall Commission (Alternate)
Expiration Date: 12/31/2017
Re-Appointment
PUBLIC HEARINGS
2.Purchase of Seven (7) 2015 Patrol Vehicles

Motion to receive and file proof of publication of notice of public hearing.

HOLD HEARING--No comments on file.

Motion to close hearing and receive and file oral and written comments.

Resolution confirming approval of specifications, bid document, etc.

Resolution authorizing to proceed.

Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Director for review.

Submitted By: Mark Rice, Public Works Director
3.F.Y. 2015 Geraldine Road - Phase 3, Contract No. 871

Motion to receive and file proof of publication of public hearing.

HOLD HEARING--No comments on file.

Motion to close hearing and receive and file oral and written comments.

Resolution confirming approval of plans, specfications, form of contract, etc.

Resolution ordering construction.

Motion to receive and file and instruct City Clerk to read bids and refer to City Engineer for review.

Submitted By: Jeff Bales, Associate Engineer
4.Purchase of Two (2) 2015 Compact Pickup Trucks for the Building Inspection Department

Motion to receive and file proof of publication of notice of public hearing.

HOLD HEARING--No comments on file.

Motion to close hearing and receive and file oral and written comments.

Resolution confirming approval of specifications, bid document, etc.

Resolution authorizing to proceed.

Motion to receive and file and instruct City Clerk to read bids and refer to Public Works Director for review.

Submitted By: Mark Rice, Public Works Director
RESOLUTIONS
5.

Resolution approving a variance to the requirements of the Subdivision Ordinance in Section 11-3-2(C) Preliminary Plat Approval, section 11-3-3(D) Application Procedure and Requirements and a waiver to the requirements of the Subdivision Ordinance in Section 11-4-4(A) Deferral or Waiver of Required Improvements as it relates to the approval of the Preliminary and Final Plat of Nottingham Third Addition.

Submitted By: Noel Anderson, Community Planning & Development Director
6.

Resolution approving the request by Robin Hood Enterprises, LLC  for the 11-Lot Preliminary Plat of Nottingham Third Addition, Zoned "R-1" One and Two Family Residence District, located north of West Shaulis Road and west of West 4th Street.

Submitted By: Noel Anderson, Community Planning & Development Director
7.

Resolution approving the request by Robin Hood Enterprises, LLC for the 11-Lot Final Plat of Nottingham Third Addition, Zoned "R-1" One and Two Family Residence District, located north of West Shaulis Road and west of West 4th Street.

Submitted By: Noel Anderson, Community Planning & Development Director
8.

Resolution approving the request by Robin Hood Enterprises, LLC to rename existing Crusade Drive to Shelley Court.

Submitted By: Noel Anderson, Community Planning & Development Director
9.

Resolution approving the award of Demolition and Site Clearance Contract to Lehman Trucking for the demolition of 927 W. Mullan Avenue, 100 Blackwood Avenue, 3175 Independence Avenue, 2375 Independence Avenue, and 4012 Leversee Road in the amount of $136,975.00.

Submitted By: Noel C. Anderson, Community Planning and Development Director
10.

Resolution approving the Purchase and Sale Agreement between the City of Waterloo and Flowers Baking Co. of Waterloo, LLC for the acquisition of 325 Commercial Street in the amount of $400,000, with up to $15,000 in city environmental and closing costs, and authorize the Mayor and City Clerk to execute said documents.

Submitted By: Noel Anderson, Community Planning & Development Director
11.

Resolution approving the request by Rooff Development for the 8-Lot Preliminary Plat of St. Joseph’s Square, Zoned "C-3" Central Business District, located at the northwest corner of East 3rd Street and Lafayette Street.

Submitted By: Noel Anderson, Community Planning and Development Director
12.

Resolution approving completion of project, recommendation of acceptance of work and release of retainage in the amount of $4,018.00 for work performed by Hawkeye Alarm & Signal Company of Waterloo, Iowa at a total cost of $80,360.00 for the Waterloo Public Library Security Camera Project.

Submitted By: Craig Clark, Building Official/Maintenance Administrator
13.Resolution approving Maintenance Agreement with the City of Evansdale for the maintenance of traffic signals located at Dubuque Road and Evans Road; and traffic signals and additional six (6) street lights at Evansdale Drive and Doris Drive, with a monthly inspection fee of $105.00; and authorize the Mayor and City Clerk to execute said document.
Submitted By: Sandie Greco, Traffic Operations Superintendent
14.

Resolution approving temporary contract with Per Mar Security Services for security at Waste Management Services plant effective December 26, 2014; and authorize the Mayor to execute said document.

Submitted By: Larry N. Smith, Waste Management Services Superintendent
15.

Resolution approving submission of a Black Hawk County Gaming Association grant to purchase body worn cameras for patrol officers for an approximate cost of $75,000.00, with the grant in the amount of $50,000.00 and a City match of $25,000.00

Submitted By: Captain Joe Leibold, Police Department
16.

Resolution approving Memorandum of Understanding with INRCOG for grant writing services in the amount of $3,000 for a REAP grant application request up to $200,000 for improvements to the Sherwood Park Recreation Area .

Submitted By: Paul Huting, Leisure Services Director
17.Resolution approving agreement with AECOM of Waterloo, Iowa in the amount of $17,900.00 for engineering services related to the design of upgrades to emergency generator, rehabilitation of FBO building windows and masonry sealing; and replacement of exterior doors in Terminal bag makeup area for the Waterloo Regional Airport.
Submitted By: Keith Kaspari, Director of Aviation
18.Resolution approving the agreement with AECOM of Waterloo, Iowa in the amount of $16,300 for engineering services related to the preparation of documentation for a CATEX for tree removal at the Waterloo Regional Airport.
Submitted By: Keith Kaspari, Director of Aviation
OTHER COUNCIL BUSINESS
19.Motion approving Change Order No. 3 for a net decrease of $111,705.70 for Rehabilitation of Taxiway E for the Waterloo Regional Airport; and authorize the Mayor to execute said document.
Submitted By: Keith Kaspari, Direction of Aviation
20.Motion approving Change Order No. 7 for a net increase of $24,973.88 for the F.Y. 2014 Kimball Avenue Transportation Improvements; and authorize the Mayor to execute said document.
Submitted By: Jeff Bales, Associate Engineer
ORAL PRESENTATIONS
ADJOURNMENT
Motion to adjourn.

Suzy Schares, CMC
City Clerk/Human Resource Director
MEETINGS
3:30 p.m. Council Work Session, Harold E. Getty Council Chambers
4:50 p.m. Boards and Commissions Committee, Harold E. Getty Council Chambers
4:55 p.m. Buildings And Grounds Committee, Harold E. Getty Council Chambers
5:05 p.m. Human Resource Committee, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1.Communication from Community Planning and Development on the notice of retirement of Ethel Washington, Waterloo Housing Authority Director, effective November 28, 2014 with recommendation of approval of payout of $7,867.61 for unused benefits.
2.Waterloo Cultural and Arts Commission meeting minutes of August 20, 2014 on file in the City Clerk's office.
3.

Leisure Services Commission meeting minutes of November 10, 2014 on file in the City Clerk's office.

CONTRACT PAYMENT SCHEDULE
Virden Creek Floodwall U.S. 63 to 4th Street, Contract No. 813 - Pay estimate to AECOM in the total amount due of $2,185.74.
Kimball Ave. Transportation Imp. Project, Contract No. 843 - Pay estimate #13 to Cedar Valley Corp. in the amount due of $153,153.47.